The South African Society of Dairy Technology (SASDT) (“SASDT”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information in accordance with the Protection of Personal Information Act, 2013 (“POPIA”) of South Africa.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, register for events, apply for membership, or communicate with us.

1. Information We Collect

We may collect and process the following personal information:

• Full name and surname
• Company or organisation name
• Email address
• Telephone number
• Billing and invoicing details
• Dietary or accessibility requirements (where voluntarily provided)
• Membership information
• Event registration details
• Website usage information through cookies or analytics tools

We only collect information that is reasonably necessary for our activities and services.

2. How We Use Your Information

Your personal information may be used for:

• Processing event registrations and memberships
• Communicating regarding events, workshops, symposiums, and SASDT activities
• Membership administration, committee participation, branch activities, and society-related functions
• Issuing invoices and payment confirmations
• Providing member services and support
• Sending newsletters or industry updates (where consent has been provided)
• Improving our website and services
• Meeting legal and administrative obligations

SASDT may communicate with members and registrants regarding society activities, governance matters, events, and professional initiatives where reasonably related to their participation or membership.

We will not sell your personal information to third parties.

3. Sharing of Information

We may share limited personal information with trusted service providers where necessary to support our operations, including:

• Payment processing providers
• Email and communication platforms
• Event management systems
• Website hosting and technical support providers

Personal information may also be shared internally with authorised SASDT office bearers, committee members, or administrative representatives where reasonably necessary for society operations.

These parties are required to handle personal information securely and confidentially.

We may also disclose information where required by law.

4. Protection of Personal Information

SASDT takes reasonable technical and organisational measures to safeguard personal information against loss, misuse, unauthorised access, disclosure, or alteration.

While we strive to protect all information submitted through our website, no internet-based system can be guaranteed completely secure.

5. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve user experience and analyse website traffic.

Users may disable cookies through their browser settings, although some website functionality may be affected.

6. Retention of Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including legal, accounting, administrative, reporting, historical, governance, or professional society requirements where permitted or required by applicable law.

7. Your Rights

In terms of POPIA, you may request to:

• Access the personal information we hold about you
• Correct or update your information
• Withdraw consent for certain communications
• Request deletion of information where legally permissible

Requests may be submitted using the contact details below.

8. Third-Party Links

Our website may contain links to external websites. SASDT is not responsible for the privacy practices or content of third-party websites.

9. Photography and Event Media

SASDT events, symposiums, workshops, meetings, and related activities may be photographed or recorded for educational, reporting, archival, promotional, or historical purposes. By attending SASDT events, attendees acknowledge that photographs or recordings may be used in SASDT publications, newsletters, social media platforms, websites, or promotional material unless an attendee specifically requests otherwise.

10. Updates to this Policy

SASDT may update this Privacy Policy from time to time. Any changes will be published on this page with the updated effective date.

11. Contact Us

South African Society of Dairy Technology (SASDT)
Email: info@sasdt.org.za
Website: https://sasdt.org.za/

The SASDT Information Officer may be contacted regarding any privacy or personal information concerns.

Effective Date: 2026/05/20